Agenda Item #6

ASSOCIATION OF FLIGHT ATTENDANTS-CWA, AFL-CIO

FORTY SIXTH BOARD OF DIRECTORS MEETING

APRIL 9 – APRIL 11, 2018

ATLANTIC CITY, NEW JERSEY

SUBJECT:    Council Meetings – Electronic Media (Article III.D.4. (new))

STATEMENT OF QUESTION:

Should conducting meeting by electronic media be addressed?

SOURCE AND DATE SUBMITTED:  Strategic Planning Committee – March 9, 2018

BACKGROUND INFORMATION:

Some Local Councils and MECs are taking advantage of modern technology to connect with our mobile workforce.  YouTube, Facebook and other media platforms, now offer options to conduct live online meetings.

An advantage to these platforms is that leaders can connect with a much broader audience, typically without great expense. Live online or electronic meetings however, can come with their own set of challenges and definitely require responsible use.  Additionally, as the technology will continue to evolve so should the provisions within the Constitution and Bylaws (C&B).

This matter is addressed within the C&B for the MEC and BOD as “Teleconference Meetings” in Article VII.D.3. for MEC’s, but not in Article III.D. for LEC’s.

PROPOSED RESOLUTION:

THEREFORE BE IT RESOLVED, that a new Article III.D.4. be added as follows:

  1. Local Council Meetings may be conducted telephonically, via social media, or by using other electronic platforms, to connect with members. In order to conduct any official voting, a process must be established to record attendance and determine if attendees are active members in good standing.  Meeting records and minutes shall be maintained and distributed in accordance with Article III.C.8.

BE IT FURTHER RESOLVED, that the remaining sections of Article III.D. be renumbered;

BE IT FURTHER RESOLVED, that since Article III.D.2.a., refers to regular meetings of the Local Council, which have traditionally been in-person meetings, then this Article should be amended as follows:

  1. Regular Local Council Meetings

a. A regular in-person meeting of the Local Council shall be called at least two (2) times per calendar year by the President or by other elected Officers of the Council at the direction of the President. At least one (1) of these meetings will be held prior to the Board of Directors meeting to discuss and solicit agenda items from Local Council members.

BE IT FURTHER RESOLVED, that a new Article VII.D.3. be added as follows:

  1. Teleconference and Electronic Meetings

Meetings of the MEC and its committees may be held by telephone and other electronic means by using other electronic platforms provided all members participating can hear and speak with each other simultaneously.  Teleconference and other electronic meetings are not subject to requirements to be open to all active members.  However meeting records and minutes shall be maintained and distributed in accordance with Article VII.D.8.

 

BE IT FINALLY RESOLVED, that Article V.K.2. be added as follows:

  1. Meetings of Committees of the Board of Directors may be held by telephone and other electronic means provided all members participating can hear and speak with each other simultaneously. Teleconference and electronic meetings are not subject to requirements to be open to all active members.  However meeting records and minutes shall be maintained and distributed to the Board of Directors and the Executive Board, with a copy available to the active membership at the International Office.

Date:   4/10/2018

Time:   4:00 pm

2018 COMMITTEE RECOMMENDATION FORM 

Agenda Item              6

Committee                 6

Subject:  Council Meetings – Electronic Media (Article III.D.4. (new))

The Committee recommends the resolution be adopted as amended:

 

THEREFORE BE IT RESOLVED, that a new Article III.D.4. be added as follows:

  1. Local Council Meetings may be conducted telephonically, via social media, or by using other electronic platforms, to connect with members. In order to conduct any official voting, a process must be established to record attendance and determine if attendees are active members in good standing.  Meeting records and minutes shall be maintained and distributed in accordance with Article III.C.8.

BE IT FURTHER RESOLVED, that the remaining sections of Article III.D. be renumbered;

BE IT FURTHER RESOLVED, that since Article III.D.2.a., refers to regular meetings of the Local Council, which have traditionally been in-person meetings, then this Article should be amended as follows:

  1. Regular Local Council Meetings

a. A regular in-person meeting of the Local Council shall be called at least two (2) times per calendar year by the President or by other elected Officers of the Council at the direction of the President. At least one (1) of these meetings will be held prior to the Board of Directors meeting to discuss and solicit agenda items from Local Council members.

BE IT FURTHER RESOLVED, that a new Article VII.D.3. be added as follows:

  1. Teleconference and Electronic Meetings

Meetings of the MEC and its committees may be held by telephone and other electronic means by using other electronic platforms provided all members participating can hear and speak with each other simultaneously.  Teleconference and other electronic meetings are not subject to requirements to be open to all active members.  However meeting records and minutes shall be maintained and distributed in accordance with Article VII.D.8.

BE IT FINALLY RESOLVED, that Article V.K.2. be added as follows:

  1. Meetings of Committees of the Board of Directors may be held by telephone and other electronic means provided all members participating can hear and speak with each other simultaneously. Teleconference and electronic meetings are not subject to requirements to be open to all active members.  However meeting records and minutes shall be maintained and distributed to the Board of Directors and the Executive Board, with a copy available to the active membership at the International Office.

Signature:      Erica Levy, Committee Chairperson

 

Action Taken by the Board:   Voice   X           Division of the House            Roll Call      

 

_______Adopted    Date:     4/10/18    Time: 6:32 pm

___X___Adopted as Amended

_______Not Adopted

_______Tabled

_______Recommitted to Agenda Committee

_______Withdrawn