AFA Board of Directors Meeting
The Board of Directors Meeting will take place this year in Atlanta, GA on May 23-24, 2016.
Date / Time / Place
This year’s 44th Annual Board of Directors Meeting will be held 23-24 May 2016, with a Call to Order at 9:00 AM, at the Hilton Atlanta, 255 Courtland Street, NE, Atlanta, Georgia 30303. The hotel may be reached by phone at (404-659-2000), and fax at (404-221-6368). Please note the first day of the Board of Directors meeting will be Monday.
Attendee Reservation Link: https://resweb.passkey.com/go/2016AFA
Note: A credit card will be required to make the reservation, however the card will not be charged. Upon submission the room will be booked and the charge diverted to the master account.
NEW Reservations: Use the link referenced above. In the “Special Request” area, when entering information, please provide your Airline information and council number. If the booking is for someone other than an LEC President or MEC Officer, please provide the budget code for the hotel room.
At check in, you will need to provide a credit card for your incidentals and personal expenses for your stay at the hotel. Room and tax only for single or double occupancy sleeping rooms during the length of your stay will be billed to the AFA Master Account. Early or late departures will need to be made known at the time of the hotel room reservation.
We have negotiated free high speed internet in all guest rooms. Additionally, usage of the Fitness Center for each overnight guest is complimentary.
Nominations for the Budget Committee
Attached is a memo requesting volunteers to fill four Budget Committee vacancies. The Committee meets on the day prior to the Board and will complete its business by the end of the BOD Meeting. There will be significant discussion about fiscal responsibility and realignment of resources. Delegates willing to serve on this committee should submit their name to the International Secretary-Treasurer’s office by March 4, 2016.
Nominations for Awards
Attached are memos that describe each of the awards that may be considered. These include the following awards:
For information on the qualifications for these awards, please refer to the Section of the AFA-CWA Constitution and Bylaws that is referenced on the applicable memos. These must be submitted to the International Office by March 4, 2016.
Advanced Agenda Items
Attached is a blank electronic agenda item form for your convenience. Please feel free to copy the form as needed. The preferred method of submission is via email to the International Secretary-Treasurer (email@example.com). These must be submitted to the International Office by March 18, 2016. NOTE: Conducting business by Advanced Agenda Items is a key feature of democratic representation. Remember, all Advanced Agenda Items are circulated amongst members at your Local Council Meetings prior to the BOD Meeting. When we accept Late Agenda Items, we prevent member input, so this practice should be minimized.
Mutual Respect Policy
Attached is the AFA Mutual Respect Policy. AFA-CWA strongly opposes any and all discrimination based on age, color, disability, gender identity, and gender expression. Additionally, the Policy opposes any behavior that undermines the dignity or self-esteem of any individual or creates an intimidating, hostile, abusive, or offensive environment. Please familiarize yourself with the policy and govern yourself accordingly.
For planning purposes, the approved BOD budget will cover four nights of sleeping rooms, four days of meals, up to $50 for mileage/cab fare over the course of the meeting, and 20 hours of FPL for each delegate. Any costs other than those above, including airfare, will be charged to the MEC/LEC budget, unless preauthorized in advance with the International Secretary-Treasurer.
Should you incur additional expenses for internet access, safe rental, telephone charges, or other incidentals during your stay, these should be charged to your LEC or MEC budget.
In separate email, we will provide details concerning booking hotel accommodations, as well as the detailed agenda and program for the Board of Directors’ Meeting. If you have any questions, please feel free to contact International Secretary-Treasurer Kevin P. Creighan via phone (800-424-2401, ext. 580 or 202-434-0580) or email (firstname.lastname@example.org).
Kevin P. Creighan