To: Board of Directors
cc: Executive Board, International Officers
From: Kevin P Creighan, International Secretary-Treasurer
Subject: BOD Meeting 2015 – 1st Announcement
Date: 21 January 2015
Dear Board Members:
This memo is the first in a series of reminders that will provide you with all the information you should know in order to prepare for our Board Meeting in April 2015. Everything in this memo is NEW information.
Date / Time / Place
This year’s 43rd Annual Board of Directors Meeting will be held 28-30 April 2015, with a Call to Order at 9:00 AM, at the Flamingo Las Vegas, 3555 Las Vegas Blvd. South, Las Vegas, Nevada 89109. The hotel may be reached by phone at (888) 373-9855. Please note the first day of the Board of Directors meeting will be Tuesday.
Advanced Agenda Items
Attached is a blank electronic agenda item form for your convenience. Please feel free to copy the form as needed. The preferred method of submission is via email to the International Secretary-Treasurer (email@example.com). These must be submitted to the International Office by February 27, 2015.
NOTE: Conducting business by Advanced Agenda Items is a key feature of democratic representation. Remember, all Advanced Agenda Items are circulated amongst members at your Local Council Meetings prior to the BOD Meeting. When we accept Late Agenda Items, we prevent member input, so this practice should be minimized.
Nominations for the Budget Committee
Attached is a memo requesting volunteers to fill four Budget Committee vacancies. The Committee meets on the day prior to the Board and will complete its business by the end of the BOD Meeting. There will be significant discussion about fiscal responsibility and realignment of resources. Delegates willing to serve on this committee should submit their name to the International Secretary-Treasurer’s office by February 27, 2015.
Nominations for Awards
Attached are memos that describe each of the awards that may be considered. These include the following awards:
For information on the qualifications for these awards, please refer to the Section of the AFA-CWA Constitution and Bylaws that is referenced on the applicable memos. These must be submitted to the International Office by February 27, 2015.
Mutual Respect Policy
Attached is the AFA Mutual Respect Policy. AFA-CWA strongly opposes any and all discrimination based on age, color, disability, gender identity, and gender expression. Additionally, the Policy opposes any behavior that undermines the dignity or self-esteem of any individual or creates an intimidating, hostile, abusive, or offensive environment. Please familiarize yourself with the policy and govern yourself accordingly.
For planning purposes, the approved BOD budget will cover four nights of sleeping rooms, four days of meals, up to $50 for mileage/cab fare over the course of the meeting, and 20 hours of FPL for each delegate. Any costs other than those above, including airfare, will be charged to the MEC/LEC budget, unless preauthorized in advance with the International Secretary-Treasurer.
Should you incur additional expenses for internet access, safe rental, telephone charges, or other incidentals during your stay, these should be charged to your LEC or MEC budget.
In separate email, we will provide details concerning booking hotel accommodations, as well as the detailed agenda and program for the Board of Directors’ Meeting.
If you have any questions, please feel free to contact International Secretary-Treasurer Kevin P. Creighan via phone (800-424-2401, ext. 580 or 202-434-0580) or email (firstname.lastname@example.org).