Agenda Item #3
Posted on Mar 6, 2018
ASSOCIATION OF FLIGHT ATTENDANTS-CWA, AFL-CIO
FORTY SIXTH BOARD OF DIRECTORS MEETING
APRIL 9 – APRIL 11, 2018
ATLANTIC CITY, NEW JERSEY
SUBJECT: Budget Corrections at Year-end (Section IV.G.3.)
STATEMENT OF QUESTION: Should the time frame for submitting year-end corrections be reduced from 30 to 15 days?
SOURCE AND DATE SUBMITTED: Strategic Planning Committee – March 9, 2018
BACKGROUND INFORMATION:
The provision to allow 30 days for corrections was instituted when budget reports were mailed to LECs and MECs, and the corrections were then mailed back to the International Office. Presently, all of this is done electronically, which significantly reduces the time needed. Shortening the time window would allow for a more efficient and expedient year-end closure.
PROPOSED RESOLUTION:
THEREFORE BE IT RESOLVED, that Section IV.G.3. be amended as follows:
- Budget reviews will be conducted on a monthly basis. B&E reports will be provided to each Local Executive Council and Master Executive Council no later than forty-five (45) days after the close of the month reported. Each Local Executive Council and Master Executive Council shall be given a minimum of thirty (30) fifteen (15) days to identify any discrepancies or errors on their B&E prior to the closing of the books in each fiscal year. Any discrepancies or errors found shall be reported to the office of the International Secretary-Treasurer. Correction requests will be researched and processed within seven (7) days of receipt of the information by the International Secretary-Treasurer. Corrected reports shall be available no later than the next scheduled B&E. If any year-to-date budget category is exceeded by ten percent (10%) or more, written recommendation will be sent to the officer who is in control of the budget in question. The warning will request the reasons for the over-budget condition. If, in the opinion of the International President, proper rationale is provided, no action will be taken. If the Council cannot provide an adequate explanation and the over budget condition continues, specific action may be taken by the International President to insure budgetary compliance. Such action may include temporary curtailment of specific activities, the denial of expenses, or notification to the company that no further releases are authorized.
2018 COMMITTEE RECOMMENDATION FORM
Agenda Item 3
Committee 3
Subject: Budget Corrections at Year-end (Section IV.G.3.)
The Committee recommends the resolution be amended as follows:
PROPOSED RESOLUTION:
THEREFORE BE IT RESOLVED, that Section IV.G.3. be amended as follows:
- Budget reviews will be conducted on a monthly basis. B&E reports will be provided to each Local Executive Council and Master Executive Council no later than forty-five (45) days after the close of the month reported. Each Local Executive Council and Master Executive Council shall be given a minimum of thirty (30) twenty one (21) days to identify any discrepancies or errors on their B&E prior to the closing of the books in each fiscal year. Any discrepancies or errors found shall be reported to the office of the International Secretary-Treasurer. Correction requests will be researched and processed within seven (7) days of receipt of the information by the International Secretary-Treasurer. Corrected reports shall be available no later than the next scheduled B&E. If any year-to-date budget category is exceeded by ten percent (10%) or more, written recommendation will be sent to the officer who is in control of the budget in question. The warning will request the reasons for the over-budget condition. If, in the opinion of the International President, proper rationale is provided, no action will be taken. If the Council cannot provide an adequate explanation and the over budget condition continues, specific action may be taken by the International President to insure budgetary compliance. Such action may include temporary curtailment of specific activities, the denial of expenses, or notification to the company that no further releases are authorized.
Signature: Anita Jwanouskos, Committee Chairperson
Action Taken by the Board:
Voice X Division of the House Roll Call
_______Adopted Unanimously Date: 4/10/18 Time: 9:24 am
___X__ Adopted as Amended
_______Not Adopted
_______Tabled
_______Recommitted to Agenda Committee
_______Withdrawn